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How do I use the Award Module to track Donor Advised Fund disbursements?

Although it was not originally designed for it, the Award Module in Fundriver can track payments made from institutionally-held donor advised funds to individuals or organizations.  The set up and maintenance of this system is very similar to that of tracking scholarship recipients.  The only difference is that student information, such as GPA, Major, etc. is not included.

The recipients and disbursements can be set up manually or using an AWARD IMPORT.  If you are setting them up manually, the RECIPIENT needs to be added first and then the disbursement/award.  

Log in to Fundriver and click on the AWARDS/RECIPIENTS tab.

Log in to Fundriver and click on the AWARDS/RECIPIENTS tab.

For import entry:  Click on IMPORT and download the import template.

For import entry:  Click on IMPORT and download the import template.

The excel template will open.  Required fields are in red, although for populating the ORGANIZATION tab in the AWARD MODULE, you will need to fill in LAST NAME as well.

The excel template will open.  Required fields are in red, although for populating the ORGANIZATION tab in the AWARD MODULE, you will need to fill in LAST NAME as well.

The LAST NAME field maps to ORGANIZATION in the AWARD MODULE.  If you also include a FIRST NAME, the entry will populate on the INDIVIDUAL RECIPIENT tab.

Include address information if you need it for donor reporting.

Include address information if you need it for donor reporting.

There are also two user-defined fields that can be used to track additional information of the client's choice.  

There are also two user-defined fields that can be used to track additional information of the client's choice.  

GLID, AWARD DATE, and AWARD TYPE are required fields.  If you are adding new AWARD TYPES to the AWARD MODULE using the template, entries on the table will automatically be created when the import is processed.

Once your template is completed, save it locally or on your network drive.

Once your template is completed, save it locally or on your network drive.

Go back into Fundriver and access the GL IMPORT screen by clicking in the link in #3.

Go back into Fundriver and access the GL IMPORT screen by clicking in the link in #3.

Select the AWARDS IMPORT in the IMPORT TYPE drop down.

Select the AWARDS IMPORT in the IMPORT TYPE drop down.

Browse for your file and click UPLOAD.

Browse for your file and click UPLOAD.

A message will appear indicating whether your file imported successfully.

A message will appear indicating whether your file imported successfully.

Once the import is complete, check in the award module to ensure your data is correct.  Once verified, award reports should be accurate.

For manual entry:  Click on the AWARDS / RECIPIENTS tab and navigate to the RECIPIENTS section.  Click the GREEN add button.

For manual entry:  Click on the AWARDS / RECIPIENTS tab and navigate to the RECIPIENTS section.  Click the GREEN add button.

If the disbursement is to an individual, fill out the NAME and STUDENT ID fields (required) for each recipient.  The other fields are optional.

If the disbursement is to an individual, fill out the NAME and STUDENT ID fields (required) for each recipient.  The other fields are optional.

Click SAVE.  Repeat this process for all RECIPIENTS.

If the recipient is an organization, fill out the ORGANIZATION tab (fields circled in red are required).  You can populate the TYPE field by clicking the green ADD button.

If the recipient is an organization, fill out the ORGANIZATION tab (fields circled in red are required).  You can populate the TYPE field by clicking the green ADD button.

Click SAVE.  Repeat this process for all RECIPIENTS.

Once a recipient has been added, an award can be attached to that recipient.  Choose the FUND, RECIPIENT, AMOUNT, AWARD DATE, and TYPE.  

Once a recipient has been added, an award can be attached to that recipient.  Choose the FUND, RECIPIENT, AMOUNT, AWARD DATE, and TYPE.  

AWARD TYPES can be added by clicking on the green ADD button.

AWARD TYPES can be added by clicking on the green ADD button.

Click SAVE.  Repeat for all disbursements/awards.

Navigate to AWARDS > SEARCH to look at the data and verify its accuracy.  Data can also be edited on this screen.

Navigate to AWARDS > SEARCH to look at the data and verify its accuracy.  Data can also be edited on this screen.

It is important to note that any edits made in the AWARD MODULE will not affect any financial, transactional or investment information entered for an endowment.

Once data has been verified, award reports can be run.

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